Privacy statement

Updated: 1.2.2024

Introduction

This Privacy Policy explains how The Association for Ecological Forestry Certification ry (referred bellow as “AEFC”) collects, uses and protects your personal data when you visit our website and/or become a member of the Association. We are committed to protecting your privacy and handling your personal data carefully and confidentially. This statement describes the principles and rights of processing your personal data so that you can make informed choices when providing your data.

Basis for processing personal data

• Legal right (maintenance of the association's membership register)
• A right based on a legitimate interest (member information other than that required by law, maintenance of the register of volunteers and donors/supporters, partners, stakeholders and contact persons of other organizations), on the basis of which a substantive connection is established between AEFC and the registered person.
• Consent-based right (subscribers to a possible AEFC newsletter or other publication, participants in AEFC events).
• Right based on a contract.

The purpose of AEFC's processing of personal data is to administer membership or other substantive connection, and to manage the relationship between the parties and the obligations arising from it.

Data content of the register

The personal information we collect is mainly information you provide to AEFC. AEFC collects personal data directly from you in the following contexts:

• When becoming a member of AEFC
• When ordering a possible AEFC's newsletter or other publication.
• When responding to our surveys
• When giving feedback to AEFC or when otherwise contacting AEFC.

AEFC can collect and process the following personal data:

• Full name and contact information (such as postal address, email address, phone number and country)
• Identification data (such as gender and year of birth)
• Information necessary to manage the relationship between AEFC and the data subject (such as your preferred method of contact, the language used, the format and time of sending a newsletter and other necessary information regarding your business)
• Donation and payment information (such as bank account information, donation amount and time)
• If you work as a contact person for a company or other organization, information about the company or other organization you work for and information about your title/position
• Information about the device or connection you are using when visiting our website (such as device ID, MAC address, hardware model, operating system, IP address)
• Information about cookies when visiting our website

Cookies

Our website uses cookies to improve your user experience and provide personalized content. Cookies are small text files that are stored on your device when you visit a website. You can modify your cookie settings in your browser settings or reject cookies entirely, but this may affect the functionality of the website.

Transfer of information to third parties

We do not sell, rent or disclose your personal information to third parties without your consent, except in the following cases:

• Disclosure of information to service providers: We may disclose personal information to third party service providers who help us provide website functionality, such as payment service providers, delivery services and marketing services. These service providers are bound by a duty of confidentiality and compliance with data protection legislation.
• Legal obligations: We may disclose personal information if it is necessary to comply with the law, to carry out a legal process or upon request from the authorities.

Data protection

We use appropriate technical and organizational safeguards to ensure the security of your personal data. Only those persons who need the information to perform their duties have access to your information, and they must undertake to keep the information confidential.

Implementation of data protection

We take care of the appropriate protection of your personal data and only keep it for the necessary time. We delete or anonymize the information when it is no longer needed for the original purposes, unless legislation or other applicable regulations oblige us to keep the information longer.

Privacy policies of other websites

Our website may contain links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Rights

• Access and review your personal information.
• Request correction of your information if it is incorrect or incomplete.
• Request deletion of your data or restriction of processing in certain situations.
• Object to the processing of your data for marketing purposes.
• To withdraw your consent at any time if the data processing is based on consent.

Register controller and contact information

If you have any questions or want to exercise your rights regarding your personal data, please contact us:

The Association for Ecological Forestry Certification ry

Address:

c/o Innofor Oy,
Haarlankatu 4 F
33230 Tampere, Finland

Email:

info@aeforest.org

Juhani Kairamo, Chair of the Board

We may ask you for additional information to verify your identity before processing your requests.

Changes to the privacy statement

We reserve the right to update this privacy statement if necessary. We recommend checking this statement regularly for possible changes.

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